Between the ad, the diary and the bank, money slips away at every step, and no single system sees it. We join your systems into one source of truth, put a price on every gap, and AI explains each month in plain English, with every number checked automatically against your systems.
Works with the systems clinics already use
No new software for your team to learn and no reports to build. You get the answers, and you keep everything we make for you.
We connect your systems, join and check the numbers, build your dashboard and keep it right every month. Your team doesn't build a single report.
Every month, AI reads the joined numbers and writes your brief: what changed, what it cost you and what to try first. Every number is checked automatically against your data before it's sent.
Once the project is paid, your dashboard, its definitions and the documentation are yours. You make the decisions; we show you which ones are worth the most.
Scroll to watch what happens to your clinic's data. No new software for your team: we connect read-only to the systems you already pay for.
Each team has its own tools and its own version of the truth. Each one answers part of the question, so nobody sees the whole month until it's over. At our example clinic, that cost £49,880 last month.
We link to your clinic software, accounts, payments and ads. You create every key, and you can switch them off at any time.
Each enquiry is matched to its booking, each booking to its invoice, and each invoice to the cash.
Every metric is scored against your own target, with one owner and one definition. Anything below target shows what it's costing you in pounds.
A one-page brief each month: what you lost, what you could win back, and one decision for each owner.
Leaders stop getting four reports and no answer. Joined up, the answer is one page.
Joined every morning into one view
100 means on target. 40 means it has reached the line where someone must act. Tap a metric to see what it's costing you, its trend, and exactly which systems it comes from.
The diary sets what you could earn. Some slots are never booked, some patients don't turn up, and some invoices aren't paid. Try it with your own five numbers.
Made-up data. Your numbers never leave this page.
Each month's gaps are ranked by what they're worth in pounds, with the evidence from every system involved, one decision, an owner and a date to check it worked.
AI is only as good as the numbers it reads. Most clinics' numbers sit in systems that disagree, so we join and check them first. Then AI writes your brief, and every number in it is matched to your data before it's sent. No one has to touch it.
AI reads the joined month and writes your brief: what changed, what it cost you, and what to try first. The numbers come straight from your systems, and an automatic check matches every figure before it's sent.
Ask "Why were Tuesdays quiet?" or "Which ads brought patients who paid?" and get the answer in pounds, with the numbers and the systems behind it.
One source of truth means AI answers from numbers that agree. It works from de-identified totals only, never patient names, and your data is never used to train AI models.
We start with marketing, the front desk and the money coming in. Each new module looks for a new kind of loss, and partner clinics get it first, joined into the same view.
Which ads and channels bring patients who turn up?
Google Ads, Meta, Analytics, CallRailWhy are slots empty? Who misses appointments?
Cliniko, Pabau, Semble and othersWhat's invoiced, what's unpaid, which insurers are slow?
Xero, Stripe, HealthcodeWhich site and which service actually make money?
Xero P&L and billsAre diaries full? What does an appointment hour cost in staff?
Rotas, payroll totals, BrightHRAsk any question about the month and get the answer, with its numbers.
Every connected systemHow many plans are accepted? Do patients finish their course?
Clinic softwareIs our rating holding up? What do complaints say?
Google reviews, complaints logHow many members, how many leaving, what monthly income?
Denplan, Practice PlanAre we inspection-ready? Which licences expire soon?
iComply, CQCPlanned modules are shown in order, not with dates.
Fixed prices in pounds, written scope, and no long contract. You own what we build. Founding-client prices are available for our first three clinics. Licences and third-party subscriptions are separate.
Fix the one report that eats your team's week.
One interactive dashboard for one part of the clinic.
Up to 5 systems joined into one scored view.
You own the dashboard. We keep it running, keep the numbers right and tell you what changed.
Connected version, up to 5 systems: £375 a month. Each extra system: £45 a month. Stop with 30 days' notice.
Put it against the gap. The example clinic could win back about £11,900 a month, so a Connected Clinic costs less than one week of it. Every clinic is different: the free check shows your own numbers before you spend anything.
You create every key or login, and you can switch it off at any time.
We read only the fields that find gaps: dates, outcomes, amounts, sources and IDs. Names, emails and phone numbers are stripped as soon as data arrives, and an automatic check blocks them from your dashboard.
Each clinic gets its own web dashboard. Only the people you name can sign in, with a one-time code sent to their email.
We sign a data agreement before we see anything, and use only the fields a dashboard needs.
AI works only from de-identified totals, never patient names. We use only AI services that don't train on your data, and every number it writes is matched automatically to your data before you see it.
We act as your data processor under a written agreement, with read-only access you control and only the fields we need.
No. We connect read-only to what you already use, and you get a private web dashboard that works on any phone or laptop. Nothing to install and no Power BI licences. If you already use Power BI, we can deliver there instead.
Most UK clinic tools, including Cliniko, Semble, Pabau, WriteUpp, Xero, Zoho Books, Stripe, Google Ads and GA4. Where a system has no connection, a monthly export works just as well.
A Reporting Rescue is ready 7 to 10 working days after we get access. A dashboard takes 3 to 4 weeks, and a Connected Clinic 6 to 8 weeks.
We work from appointment, invoice and payment records with the identifying details removed: no names, emails, phone numbers or dates of birth. Patient numbers become one-way codes so visits can still be linked. Your dashboard shows totals and record IDs only, and every build is checked automatically. We start only after a signed data agreement, access is read-only, and you can remove it at any time. If you prefer, the processing can run on your own computer so nothing leaves at all.
Yes, because we work one level below the totals. Each appointment shows its date, clinician, site, outcome and booking source; each invoice shows its amount, payer type and date paid. Linking those records reveals the gaps (which enquiries never booked, which bookings were missed, which invoices are unpaid), and only the results reach your dashboard. When your team needs to act on a specific case, the dashboard gives the appointment or invoice number to look up in your own system.
Yes. Every month AI writes your brief from de-identified totals, with no one in the loop. The numbers come straight from your systems, and an automatic check matches every figure in the text to your data before it's sent; if anything doesn't match, you get the plain automatic summary instead. It never sees patient names, and we only use AI services that don't train on your data. If you'd rather not use AI, you get the plain summary every month.
You could, but you'd be pasting patient records into a general AI tool, which is a UK GDPR risk, and its answer can only be as right as the files you give it. Your systems disagree with each other. We join and check them first, so the answers add up.
You do. Once the project is paid, the dashboard, its definitions and the documentation we built for you are yours. We keep our general tools and know-how, and you get a permanent licence to any of them inside your dashboard. If you stop working with us, we hand over a copy before we switch off the hosting.
The project pays for building your dashboard, and that's yours. The monthly fee pays for running it: each month's data pulled in and joined, checks that catch changes in your systems before a number goes wrong, the monthly brief (written by AI and checked automatically), a 30-minute review call, small changes, connections kept working when a supplier changes something, and hosting with secure sign-in. The fee depends on how many systems we keep running, not on hours: £299 a month for up to 3, £375 for up to 5, and £45 a month for each one after that. If you stop, you keep your dashboard as a single file, as of its last refresh, plus a guide to refresh it yourself.
That's usually the first thing we find. Every metric gets one written definition, and totals are checked against your systems before you see them.
A 20-minute call. Bring last month's report and we'll show you where the money slipped away, and which fix wins back the most.
Book a 20-minute call Booking link and email to be added.